Procurement Practices and Challenges Encountered by Bids and Awards Committee Office in the City Government of Calamba

Abstract ―​

This study assessed the level of observance of the procurement practices of the Bids and Awards Committee Office in terms of the qualification procedures, competitive bidding, and negotiated procedures and the level of assessment of the challenges encountered by the BAC Office by the End-users and Suppliers to develop an action plan for improvement. Surveys were conducted to collect quantitative data from the End-users, Suppliers, and BAC Staff focusing on the observance of the procurement practices and challenges encountered assessed. The findings revealed that the Bids and Awards Committee Office exhibited highly observed procurement practices in terms of qualification procedures, competitive bidding, and negotiated procedures. However, significant differences were observed between the procurement practices and challenges encountered by the Bids and Awards Committee Office and highlighting the areas that need improvement. Based on the findings, an action plan was proposed, encompassing strategies such as enhancing, and strengthening the advertising and visibility of the bidding schedule, early preparation, notification, and strengthened collaboration with the end-users for clear and advance notice for the deadlines and meetings. Implementation of the action plan in the future is expected to optimize the BAC Office’s performance to continuously improve the procurement process. Recommendations for future research include conducting studies from other BAC Office in other cities or municipalities. Overall, this study provides valuable insights into improving, and enhancing the overall performance of the procurement practices down by the Bids and Awards Committee Office.